Regulations

DALAMAN ACTIVE LIFE AND NATURE SPORTS ASSOCIATION BY-LAWS

Name and Headquarters of the Association

Article 1 - The name of the association is “Dalaman Active Life and Nature Sports Association”. Its short name is DARKDER.

The association's headquarters are located in Dalaman district, Muğla province.

The association may open branches within the country in accordance with the legislation. Branches are represented by delegates at the general assembly. The association may also open representative offices within and outside the country in line with its objectives and in accordance with the legislation. Representative offices are not considered branches and are not represented at the general assembly.

The purpose of the association and the subjects, methods, and fields of activity to be pursued by the association to achieve this purpose.

Article 2 - The purpose of the association is to support the physical, mental, and social development of individuals through nature sports, outdoor activities, martial arts, self-defense sports, and social, cultural, and sporting activities; to promote an active lifestyle culture; and to increase environmental awareness.

Topics and Methods of Work to be Carried Out by the Association

1- To organize activities aimed at developing nature sports, outdoor activities, and martial arts; and to conduct trekking, camping, nature walks, orienteering, cycling, water sports, and similar activities in accordance with the legislation.

2- The association organizes trainings, courses, seminars, workshops, and similar events.

3- The association will produce print and digital publications and conduct informational activities through the internet and social media in line with its objectives.

4- The association procures the necessary tools, equipment, and materials for carrying out its activities.

5- The association may accept donations and aid, enter into sponsorship agreements, and benefit from project support in accordance with the law.

6- The association may establish and operate economic enterprises in accordance with the legislation to achieve its objectives.

7. The association shall establish and operate social and sports facilities for the benefit of its members.

8- The association may acquire, lease, and dispose of movable and immovable property.

9. The association will cooperate with public institutions, local governments, and civil society organizations.

10- The association will engage in activities and carry out projects at national and international levels.

11- The association shall open representative offices in accordance with the legislation.

12- The association may join federations and higher organizations in line with its objectives.

13- The association shall carry out other activities in accordance with the legislation.

        The Association's Field of Activity

The association operates domestically and internationally through activities such as nature sports, trekking, camping, nature walks, martial arts and self-defense sports, urban and suburban tour organizations, outdoor events, training and information programs, courses, seminars, workshops, conferences, panels, digital education content and practical training; establishment, operation and management of social, cultural and sports facilities; economic, commercial and social activities; and national and international collaborations, projects and platforms.

Membership Rights and Membership Procedures

Article 3

(a) Natural persons and legal entities with legal capacity may become members of the association on the condition that they accept the aims and principles of the association and commit to working in accordance with them.

(b) When evaluating membership applications, the association's board of directors takes into account the criterion of suitability to the association's aims and activities.

(c) For membership of a legal entity, the application is made with the decision of the authorized body of the legal entity. The representative who will vote on behalf of the legal entity is notified in writing.

(d) Foreign natural persons residing in Türkiye may become members of the association. Membership of foreign legal entities is subject to the provisions of the legislation.

(e) Membership applications are made in writing. The board of directors decides on the application within thirty days at the latest and informs the applicant of the result in writing. Accepted members are registered in the membership register.

(f) A person whose membership has been refused may appeal to the general assembly within thirty days of being notified of the decision. The decision of the general assembly is final.

(g) The association's full members consist of the founding members and those who were subsequently admitted to membership.

(h) Individuals who have made significant financial or moral contributions to the association may be accepted as honorary members by a decision of the board of directors. Honorary members do not have voting rights. 

Canceling Membership

Article 4 - Every member has the right to withdraw from the association by giving notice in writing or electronically.

Membership is considered terminated the moment the member's resignation notification reaches the board of directors.

Withdrawal from membership does not eliminate any outstanding debts owed by the member to the association.

        Expulsion from Membership

Article 5 - Circumstances warranting expulsion from association membership.

1- Engaging in behavior that violates the association's bylaws,

2. Constantly avoiding assigned tasks,

3. Failure to pay membership dues within six months despite written warnings.

4. Failure to comply with decisions made by the association's organs.

5. Having lost the membership eligibility.

The decision to expel a member is made by the board of directors.

Before a decision on expulsion is made, the member concerned is notified in writing and given at least seven days to present their defense.

After receiving the defense's statement, the board of directors will make its decision and inform the relevant party in writing.

The expelled member may appeal to the general assembly within thirty days of being notified of the decision. The decision of the general assembly is final.

Members who leave or are expelled from the association are removed from the membership register and cannot claim any rights to the association's assets.

Association Organs

Article 6 - The organs of the association are listed below.

1-General Assembly,

2- The board of directors,

3- Supervisory board,

The Formation, Meeting Time, and Calling and Meeting Procedures of the Association's General Assembly

Article 7 - The general assembly is the most authoritative decision-making body of the association. The general assembly consists of members registered at the association headquarters and delegates elected by the branches. Branches are represented in the general assembly by delegates they elect from among their members. One (1) delegate is elected from each branch for every twenty (20) members of the branch. If the number of additional members exceeds ten (10), one more delegate is elected. Branch presidents participate in the general assembly as ex officio delegates. 

General Assembly;

1- Normally every two years, in May,

2- In cases deemed necessary by the board of directors or the supervisory board,

3- An extraordinary meeting is convened upon the written request of one-fifth of the members.

If the board of directors fails to convene the general assembly, upon the application of one of the members, the magistrate will appoint three members to convene the general assembly.

Call Procedure *

Members entitled to attend the general assembly are invited to the meeting at least fifteen days in advance, in writing, via email, or by announcement on the association's website, specifying the date, time, place, and agenda of the meeting.

This notice also specifies the date, time, and location of the second meeting, should a quorum not be reached at the first meeting.

The period between the first and second meetings cannot be less than seven days or more than sixty days.

Meeting Procedure *

The general assembly convenes with the simple majority of members entitled to participate; in cases of amendments to the bylaws and dissolution, it requires a two-thirds majority.

If a quorum is not reached at the first meeting, a quorum is not required at the second meeting. However, the number of attending members cannot be less than twice the total number of members of the board of directors and the supervisory board.

At the general assembly, each member or delegate has one vote and casts their vote in person.

Honorary members cannot vote.

Voting and Decision-Making Procedures and Methods of the General Assembly

Article 8 - Unless otherwise decided, voting in the general assembly shall be conducted openly. In open voting, the method determined by the chairman of the general assembly shall be applied.

When a secret ballot is decided upon, sealed ballot papers are used, and the votes are counted openly.

General assembly decisions are taken by a simple majority of the members present at the meeting.

Decisions regarding amendments to the bylaws and the dissolution of the association are taken by a two-thirds majority of the members present at the meeting.

Duties and Powers of the General Assembly

Article 9 - The following matters shall be discussed and decided upon by the general assembly.

The general assembly discusses and decides on the following matters:

1- Election of association organs,

2- Amending the association's bylaws,

3- Discussion and approval of the reports of the board of directors and the supervisory board.

4- Discussion and approval of the budget,

5- Making decisions regarding immovable properties and granting authority to the board of directors.

6- Approval of regulations,

7- Determining the fees and payments to be given to the members of the board of directors and the supervisory board,

8- Joining or leaving federations,

9- Decisions regarding international activities and memberships,

10- Establishment of a foundation,

11-Dissolution of the association,

12- Decision-making on the proposals of the board of directors,

13-Other procedures that must be carried out by the general assembly according to the legislation,

14- Determining the borrowing procedures of the association.

The general assembly is the highest authority of the association, oversees other bodies, and can dismiss them if it deems necessary.

The board of directors has the authority to decide on membership admissions. Appeals against decisions to expel members are subject to final decision by the general assembly.

Formation, Duties and Powers of the Board of Directors

        Article 10 - The board of directors consists of five (5) principal and five (5) alternate members elected by the general assembly.

At its first meeting after the election, the board of directors assigns roles among itself as president, vice president, secretary, treasurer, and members.

The board of directors can be convened at any time, provided that all members are notified.

The meeting shall be held with a simple majority of the total number of members, and decisions shall be taken by a simple majority of the members present at the meeting.

In the event of a vacancy in the regular membership, alternate members are called upon to take office in the order of votes they received in the general assembly.

Duties and Powers of the Board of Directors

The board of directors performs the following duties.

1- To represent the association or to authorize one or more of its members to do so.

2. To manage income and expenditure transactions and prepare the budget.

3- Preparing the regulations and submitting them to the general assembly,

4- To dispose of movable and immovable property,

5- To ensure the opening of representative offices,

6- To implement the decisions of the general assembly.

7- Preparing activity reports,

8- Implementing the budget,

9- To handle membership procedures,

10. To make and implement decisions in line with the association's objectives.

Board meetings may be held in person, provided it does not violate regulations, or electronically if the necessary technical infrastructure is available.

In exceptional circumstances, and provided it does not violate regulations, decisions may be made without a meeting, with the written consent of a simple majority of the board members. These decisions are recorded in the minutes book at the first meeting.

Formation, Duties and Powers of the Supervisory Board

        Article 11- The audit committee consists of three (3) principal and three (3) alternate members elected by the general assembly.

In the event of a vacancy in the regular membership, alternate members are called upon to take office in the order of votes they received in the general assembly.

Duties and Powers of the Supervisory Board

The supervisory board monitors whether the association's activities are carried out in accordance with the bylaws and whether the books, accounts, and records are kept in compliance with the legislation.

Audits are conducted at least once a year, and the results are presented in a report to the board of directors and, when convened, to the general assembly.

The supervisory board may request a general assembly meeting if it deems it necessary.

Sources of Income for the Association

Article 12 - The association's sources of income are listed below.

1- Membership Fees: Members pay an entrance fee of 200 TL and a monthly fee of 200 TL. The general assembly is authorized to increase or decrease these amounts.

2- Donations and aid made by natural and legal persons.

3- Income generated from social and cultural activities such as meetings with drinks and meals, trips, entertainment, and sporting activities organized by the association.

4- Income derived from the association's assets.

5. Revenues obtained in accordance with fundraising regulations.

6- Profits obtained from commercial activities undertaken to achieve the association's objectives.

7- Other income.

The Association's Bookkeeping Principles and Procedures and the Books to be Kept *

Article 13 - Principles of bookkeeping;

The association keeps its books according to the income statement method. However, if the annual gross income exceeds the limit specified in Article 31 of the Associations Regulation, it will keep its books according to the balance sheet method from the following accounting period onwards.

If the balance sheet method is adopted, and the amount falls below the aforementioned limit for two consecutive accounting periods, the accounting method can be reverted to the income statement method from the following year.

Regardless of the limit stated above, accounting can be done on an accrual basis by a decision of the board of directors.

If the association establishes a commercial enterprise, separate accounting records must be kept for this enterprise in accordance with the provisions of the Tax Procedure Law.

Registration Procedure

The association's books and records are kept in accordance with the procedures and principles specified in the Associations Regulation.

Registers to be Kept

The following registers are kept at the association.

a) The books to be kept and the principles to be followed on an operating account basis are as follows:

1- Minutes Book: Board of directors' decisions are recorded in this book in chronological order by date and number, and each decision is signed by the members who attended the meeting.

2- Membership Register: This register records the identity information of those who become members of the association, as well as their entry and exit dates. The amounts of entrance and annual membership fees paid by members can also be recorded in this register.

3-Document Register: Incoming and outgoing documents are recorded in this register with their date and serial number. Original incoming documents and copies of outgoing documents are filed. Documents received or sent via email are printed out and stored.

4-Business Account Ledger: Income received and expenses incurred on behalf of the association are recorded clearly and systematically in this ledger.

b) The books to be kept and the principles to be followed on a balance sheet basis are as follows:

The ledgers listed in subparagraphs 1, 2 and 3 of paragraph 1-(a) are also kept when accounting is done on a balance sheet basis.

2- Journal and General Ledger: The method of keeping these ledgers and the recording procedures are based on the Tax Procedure Law and the General Communiqués on the Implementation of the Accounting System published by the Ministry of Finance pursuant to the authority granted to it by this Law.

Certification of Ledgers

In associations, mandatory ledgers (excluding the General Ledger) must be certified by the Provincial Directorate of Civil Society Relations or a notary public before being used. These ledgers are used until all pages are filled, and no interim certification is required. However, the Journal Ledger, kept on an accrual basis, must be re-certified annually in the last month preceding the year in which it will be used.

Preparation of Income Statement and Balance Sheet

If accounting is done on an income statement basis, an "Income Statement" (as specified in Annex-16 of the Associations Regulation) is prepared at the end of the year (December 31). If accounting is done on a balance sheet basis, a balance sheet and income statement are prepared at the end of the year (December 31), based on the General Communiqués on the Implementation of the Accounting System published by the Ministry of Finance.

Association's Income and Expenditure Transactions *

Article 14 - Income and expenditure documents;

Association revenues are collected using a "Receipt" (a sample of which is provided in Annex-17 of the Associations Regulation). If association revenues are collected through banks, documents such as bank statements or account summaries issued by the bank shall serve in place of the receipt.

Association expenses are documented with expenditure documents such as invoices, retail sales receipts, and professional service receipts. However, for payments falling under Article 94 of the Income Tax Law, expense vouchers are used in accordance with the provisions of the Tax Procedure Law; for payments not falling under this scope, "Expense Receipts" (a sample of which is found in Annex-13 of the Associations Regulation) or bank statements are used as expenditure documents.

The gratuitous delivery of goods and services by the association to individuals, institutions, or organizations shall be documented with an "In-Kind Aid Delivery Certificate" (a sample of which is included in Annex-14 of the Associations Regulation). Similarly, the gratuitous delivery of goods and services by individuals, institutions, or organizations to the association shall be accepted with an "In-Kind Donation Receipt" (a sample of which is included in Annex-15 of the Associations Regulation) .

These documents shall be printed in the format and dimensions shown in Annexes 13, 14, and 15, in bound volumes consisting of fifty original and fifty carbon copy sheets bearing consecutive serial and sequence numbers, or as forms or continuous forms to be printed via electronic systems and typewriters. Documents printed as forms or continuous forms must meet the specified specifications.

Receipts

"Receipts" (in the format and size specified in Annex-17 of the Associations Regulation) to be used for collecting association revenues are printed by a printing press upon decision of the board of directors.

The printing and control of receipts, their delivery from the printing press, their recording in the ledger, the transfer between former and new treasurers, and matters relating to the use of these receipts by the person(s) authorized to collect income on behalf of the association and the delivery of the collected income shall be carried out in accordance with the relevant provisions of the Associations Regulation.

Authorization Certificate

Except for the regular members of the board of directors, the person or persons authorized to collect income on behalf of the association shall be determined by a decision of the board of directors, specifying the duration of their authorization. A "Certificate of Authorization" (as included in Annex-19 of the Associations Regulation), containing the full name, signature, and photograph of the person authorized to collect income, shall be prepared in duplicate by the association and approved by the chairman of the board of directors. Regular members of the board of directors may collect income without such a certificate of authorization.

The validity period of authorization certificates is determined by the board of directors for a maximum of one year. Expired authorization certificates are renewed in accordance with the first paragraph. In cases where the authorization certificate expires, or the person to whom the authorization certificate was issued resigns, dies, or is dismissed from their job or duties, the issued authorization certificates must be returned to the association's board of directors within one week. Furthermore, the authority to collect income can be revoked at any time by a decision of the board of directors.”

Retention Period for Income and Expense Documents;

Except for ledgers, receipts, expense documents, and other documents used by the association shall be kept for a period of 5 years, in accordance with the numbering and date order in the ledgers in which they are recorded, subject to the periods specified in special laws.

Submission of Declaration *

Article 15 - The "Association Declaration" (found in Annex-21 of the Associations Regulation), which details the association's activities and income and expenditure transactions for the previous year as of the end of the year, shall be completed by the association's board of directors and submitted by the association president to the local administrative authority within the first four months of each calendar year.

Notification Obligation *

Article 16 - Notifications to be made to the local administrative authority;

General Assembly Results Announcement

Within thirty (30) days following ordinary or extraordinary general assembly meetings, the General Assembly Results Report, which includes the principal and alternate members elected to the boards of directors, supervisory boards and other bodies, shall be submitted to the associations unit. If the bylaws are amended at the general assembly, the minutes of the general assembly meeting, the old and new versions of the amended articles of the bylaws, and the final version of the association's bylaws shall be submitted to the associations unit within the specified period.

Notification of Membership and Organ Changes

Membership acceptance and withdrawal procedures, as well as changes in the association's organs and location, must be reported to the associations unit within forty-five (45) days.

Reporting of Real Estate

The immovable properties acquired by the association must be reported to the local administrative authority within thirty days of their registration in the land registry by completing the "Immovable Property Declaration" (provided in Annex-26 of the Associations Regulation).

If the association is to receive aid from abroad, it must fill out the "Notification of Receiving Aid from Abroad" (specified in Annex-4 of the Associations Regulation) and submit it to the local administrative authority before receiving the aid.

Cash assistance must be received through banks, and notification must be completed before the funds are used.

Notification of Changes

Changes in the registered address of the association (as specified in Annex-24 of the Associations Regulation) are reported to the local administrative authority within thirty (30) days following the change by filling out the "Notification of Change of Registered Address"; changes in the organs of the association other than the general assembly meeting are reported to the local administrative authority within thirty (30) days following the change by filling out the "Notification of Changes in the Organs of the Association" (as specified in Annex-25 of the Associations Regulation).

Changes made to the association's bylaws must also be reported to the local administrative authority within thirty days of the general assembly meeting at which the bylaw changes were made, as an annex to the general assembly's results report.

Internal Audit of the Association

Article 17 - Internal audits may be conducted by the general assembly, the board of directors, or the supervisory board of the association, or audits may be commissioned from independent auditing firms. The fact that an audit has been conducted by the general assembly, the board of directors, or independent auditing firms does not relieve the supervisory board of its obligations.

The association is audited by the supervisory board at intervals not exceeding one year. The general assembly or the board of directors may conduct audits or have independent auditing firms conduct audits when deemed necessary.

Association's Borrowing Procedures

Article 18- The association may borrow money in accordance with the borrowing procedures determined by the general assembly and, if deemed necessary for carrying out its activities, by a decision of the board of directors.

Establishment of the Association's Branches

Article 19 - The association may open branches where deemed necessary, by a decision of the general assembly. For this purpose, a founding committee of at least three people, authorized by the association's board of directors, shall submit the branch establishment notification and necessary documents, as specified in the Associations Regulation, to the highest administrative authority of the place where the branch will be opened.

Branch Duties and Powers

Article 20 - Branches are internal units operating under the legal entity of the association. Branches are responsible and authorized to carry out activities in line with the aims and service areas of the association.

Branches operate in accordance with the aims and activities of the association.
The rights and obligations arising from the transactions carried out by the branches belong to the legal entity of the association.

Branch Organs and Provisions Applicable to Branches

Article 21 - The organs of the branch are the general assembly, the board of directors, and the supervisory board.

The general assembly consists of the registered members of the branch. The board of directors, consisting of five principal and five alternate members, and the supervisory board, consisting of three principal and three alternate members, are elected by the branch general assembly.

The duties and powers of these bodies, as well as other provisions relating to the association contained in this charter, shall also apply to the branch within the framework stipulated by the legislation.

Branch General Assembly Meeting Times and How They Will Be Represented at the Central General Assembly

Article 22- Branches must complete their regular general assembly meetings at least two months before the general assembly meeting of the headquarters.

The ordinary general assembly of the branches shall convene every two years in May, on a date, time, and at a location determined by the branch's executive board.

Branches are required to submit a copy of the general assembly results report to the local administrative authority and the association's headquarters within thirty days of the meeting date.

Branches are represented at the general assembly of the headquarters through delegates elected at the branch general assembly. From each branch, one (1) delegate is elected for every twenty (20) members of the branch. If the number of members exceeds ten (10), one more delegate is elected. Branch presidents participate in the general assembly as ex officio delegates.

The general assembly of the headquarters is attended by delegates elected at the most recent branch general assembly. Members of the headquarters' executive and supervisory boards cannot vote unless they are elected as delegates on behalf of the branch.

Those serving on the branch's management or supervisory board must resign from their branch position when they are elected to the management or supervisory board of the headquarters.

Opening a Representative Office *

Article 23- The association may establish representative offices where it deems necessary to carry out its activities, upon a decision of the board of directors.

Representative offices are not branches of the association and are not represented by delegates at the association's general assembly. The management and activities of the representative offices are under the supervision and control of the association's board of directors.

How the Bylaws Will Be Amended

Article 24 - Amendments to the bylaws may be made by a decision of the general assembly.

For amendments to the bylaws to be made at the general assembly, a two-thirds majority of the members entitled to attend the general assembly is required. If the meeting is postponed due to the failure to achieve a majority, a majority is not required at the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and the supervisory board.

The majority required for a change in the bylaws is 2/3 of the votes of the members present at the meeting and entitled to vote. Voting on the amendment of the bylaws in the general assembly is conducted openly.

Dissolution of the Association and Method of Liquidation of its Assets

Article 25 - The general assembly may decide to dissolve the association at any time.

For the dissolution issue to be discussed at the general assembly, a 2/3 majority of members entitled to attend the general assembly is required. If the meeting is postponed due to the failure to achieve a majority, a majority is not required at the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and the supervisory board.

The majority required for a dissolution decision is 2/3 of the votes of the members present at the meeting and entitled to vote. The vote on the dissolution decision in the general assembly is conducted openly.

Liquidation Procedures

When the general assembly decides on dissolution, the liquidation of the association's money, assets, and rights is carried out by a liquidation committee composed of the last members of the board of directors. These procedures begin from the date the general assembly decision regarding dissolution is made or the date the automatic termination becomes final. During the liquidation period, the phrase "Dalaman Active Life and Nature Sports Association in Liquidation" shall be used in all transactions in the name of the association.

The liquidation committee is responsible and authorized to complete all liquidation procedures for the association's money, assets, and rights in accordance with the legislation. This committee first examines the association's accounts. During the examination, the association's ledgers, receipts, expenditure documents, title deeds, bank records, and other documents are identified, and its assets and liabilities are recorded in a report. During the liquidation process, the association's creditors are notified, and if there are any assets, they are converted into cash and paid to the creditors. If the association is a creditor, the receivables are collected. After the collection of receivables and payment of debts, all remaining money, assets, and rights are transferred to the place determined by the general assembly. If the place to be transferred is not determined by the general assembly, it is transferred to the association in the same province that has the closest purpose and the most members at the time of dissolution.

All procedures related to the liquidation are recorded in the liquidation report, and the liquidation process is completed within three months, excluding any extensions granted by the local administrative authorities for a justified reason.

Following the completion of the liquidation and transfer procedures of the association's funds, assets, and rights, the liquidation committee is obligated to notify the relevant local administrative authority of the association's headquarters in writing within seven days, and to attach the liquidation report to this notification.

The last members of the board of directors, acting as the liquidation committee, are responsible for safekeeping the association's books and documents. This responsibility may also be assigned to a single board member. The retention period for these books and documents is five years.

Lack of Judgment

Article 26 - In matters not specified in this statute, the provisions of the Associations Law, the Turkish Civil Code, and the Associations Regulation and other relevant legislation issued pursuant to these laws concerning associations shall apply.

Temporary Article 1- Until the association's governing bodies are formed at the first general assembly, the following are the details of the temporary board members who will represent the association and carry out its business and transactions:

This statute consists of 26 (twenty-six) articles and 1 (one) temporary article.